Tips for Polish manufacturing companies seeking EU funds for digital transformation
EU funding can significantly accelerate the digital transformation of manufacturing companies. Many funding programs support the implementation of ERP and PIM systems, e-commerce platforms, cloud solutions, and artificial intelligence technologies. In this article, we explain how to prepare a project for EU funding, what to consider when planning your investment, and which areas of digital transformation are most commonly supported.
From our conversations with manufacturers
“The best digital transformation projects don’t start with a funding application—they start with a clearly defined business problem. When a company knows what it wants to improve and why, it becomes much easier to choose the right technology, implementation partner, and source of funding.” - Katarzyna Bończyk, Head of Growth, Tandemite
This article outlines strategies and tips for small and medium-sized manufacturing firms to apply for and utilize these funds.
Worth noting! EU grants focus on three main areas:
- Research and Development (R+D): Projects aimed at developing new technologies, products, or services.
- Implementation of Innovations: Projects that bring developed technologies to market (commercialization of innovations). These are typically capital-intensive and involve building production facilities, purchasing production equipment, and other hard investments.
- Digital Solutions/Digitalization: This area targets the adoption and integration of digital technologies in manufacturing processes. Our article sheds light on the EU grants dedicated to this purpose.
The table below highlights the areas of digital transformation that are most commonly supported through EU funding programs for manufacturing companies.
| Area | Example investments | Business benefit |
|---|---|---|
| PIM | Product information management | Improved data quality |
| ERP | Process integration | Greater operational efficiency |
| E-commerce | B2B platforms and digital sales | New sales channels |
| Cloud | Cloud infrastructure | Scalability and security |
| AI | Automation and analytics | Increased productivity |
These are the types of projects that most commonly align with the objectives of EU funding programs supporting digital transformation in manufacturing businesses.
Key strategies for securing EU funding
1. Identify relevant programmes
Before diving into the application process, it's crucial to understand the types of funding available. The EU recognizes the importance of digital transformation in maintaining the competitiveness of its manufacturing sector. As a result, several funding programmes are available to support firms in Poland in their digitization efforts.
The upcoming Dig.IT project is a notable example. This EU funded project is expected to launch soon, focusing on digital solutions for the manufacturing sector in Poland. Continue reading for more on this in the next section.
2. Assess your eligibility
Ensure your firm meets the criteria. Different EU grant competitions target different sizes of companies and project types. Some grants are specifically designed for small and medium enterprises (SMEs), while others may be more suitable for larger firms. Understanding which category your company falls into helps you identify the most appropriate funding opportunities.
3. Align projects with EU priorities
Ensure that your proposed digital transformation projects align with the EU's strategic priorities. This includes adopting technologies like artificial intelligence (AI), machine learning, cloud services, and cybersecurity solutions. For instance, implementing cloud-based inventory management systems or AI-driven predictive maintenance can be compelling cases for funding.
4. Collaborate with technology providers
Partner with a technology provider who can deliver the necessary digital solutions. Having a credible partner can strengthen your application by demonstrating feasibility and reliability.
What we do at Tandemite
Tandemite supports companies like yours in efficiently reaching customers and boosting business growth. We blend technology (Pimcore, Shopware, Akeneo, headless CMS, Ergonode) along with extensive business insights. Pick your time and schedule a free consultation to discuss your business needs.
5. Develop a strong proposal
Craft a comprehensive proposal that clearly outlines the project's objectives, expected outcomes, and alignment with EU priorities. Define what your project aims to achieve in terms of digitization. Outline the steps and timeline for your project. Provide a detailed breakdown of costs and justify the need for funding.
What is the Dig.IT project?
Dig.IT is an upcoming initiative by the European Union designed to reduce the financial burden on firms and encourage the adoption of innovative digital solutions in Poland. This project is about to kick off. It’s a good idea to prepare in advance.
Funding level
Dig.IT offers up to 70% funding for projects involving the purchase and implementation of digital solutions such as software, cloud services, artificial intelligence, and more. The funding ranges from €40,000 to €200,000.
Eligibility criteria
1. Industry sector: Firms must operate within the manufacturing sector or provide services to the manufacturing industry.
2. Size of the firm: The programme is exclusively for small and medium-sized enterprises (SMEs).
What does it mean?
The EU classifies companies into three main size categories based on the number of employees:
- Small enterprises: Less than 50 employees
- Medium enterprises: Less than 250 employees
- Large enterprises: 250 employees and above
Important! Note that if your company is part of a group with capital or personal ties to other entities, the size of your company is calculated based on the entire group.
3. Digital transformation areas covered:
- Adoption of cloud solutions
- Process automation and business analytics
- Digital sales and customer relations
- Leveraging AI and machine learning
- Cybersecurity
- Managing enterprise resources with IT solutions
4. Mandatory project scope:
Purchase pre-made software/hire for programming services
OR
Use cloud services (SaaS, PaaS, IaaS, CSaaS)
Further details will be shared after the official project announcement.
Potential benefits for manufacturers
Securing funding through the Dig.IT project can bring numerous benefits to manufacturing firms, including:
Access to advanced technologies
With the financial support from the EU funding, firms can invest in state-of-the-art digital technologies, such as:
- Automation solutions: Implementing robotics and automated systems to enhance productivity.
- Cloud computing: Utilizing cloud-based platforms for better data management and collaboration.
- Artificial intelligence: Leveraging AI for predictive maintenance, quality control, and process optimization.
- Big data analytics: Analyzing large datasets to gain actionable insights and drive strategic decisions.
Cost efficiency
Digital transformation can lead to significant cost savings by:
- Reducing downtime: Predictive maintenance and real-time monitoring can minimize production halts.
- Optimizing resource use: Improved efficiency in resource allocation and utilization.
- Enhancing supply chain management: Streamlined operations from procurement to delivery.
Competitive advantage
By adopting cutting-edge digital solutions, firms can:
- Improve product data quality: Advanced technologies ensure higher precision and consistency.
- Accelerate time-to-market: Faster development and production cycles.
- Expand market reach: Enhanced capabilities to meet the demands of a global market.
Tips for maximizing EU funding opportunities
1. Leverage expert advice
Consult with experts such as Stratego who specialize in EU grants to enhance your application and project planning.
2. Detailed project planning
Develop a detailed project plan that includes timelines, milestones, and a budget breakdown. This not only helps in executing the project smoothly but also demonstrates to the funders that you have a clear roadmap.
3. Focus on workforce upskilling
Allocate part of the funding to train your workforce on new digital tools and technologies. Skilled employees are essential for the successful adoption and utilization of digital solutions.
4. Continuous monitoring and reporting
Implement monitoring and reporting mechanisms to track the progress of your project. Regular updates and transparent reporting can enhance your credibility and increase the chances of securing future funding.
5. Optimize digital tools and solutions
Choose scalable and flexible digital solutions that can grow with your business. Opt for open-source or modular systems that can be customized to meet your evolving needs without requiring substantial additional investments.
Conclusion
EU funding can significantly reduce the cost of digital transformation projects, but the success of any initiative ultimately depends on careful preparation. Clearly defined business objectives, the right technology, and collaboration with an experienced implementation partner can increase your chances of securing funding while also ensuring a successful implementation.
If you are planning a project involving PIM, e-commerce, or digital transformation, get in touch with us. We can help you choose the right solution and prepare a project that meets both your business objectives and technical requirements.
FAQ
What types of projects can be funded by EU grants?
The scope of eligible projects depends on the specific funding program, but EU grants frequently support investments related to the digital transformation of businesses. These may include the implementation of PIM, ERP, and CRM systems, e-commerce platforms, cloud solutions, artificial intelligence technologies, process automation, and cybersecurity. To qualify for funding, a project should align with the objectives of the program and demonstrate clear business value.
Can you get EU funding for a PIM implementation?
Yes. Many programs supporting business digitalization allow PIM implementation projects to be included as part of the funding application. Product Information Management (PIM) systems help organizations improve product data quality, support multichannel sales, and increase operational efficiency. However, eligibility always depends on the rules and requirements of the specific funding program.
Do EU grants cover e-commerce projects?
Yes. Many EU funding programs support projects focused on digital sales, including the implementation of B2B and B2C e-commerce platforms, business system integrations, and sales process automation. For manufacturing companies, e-commerce initiatives are often combined with PIM, ERP, or cloud-based solutions as part of a broader digital transformation strategy.
How should you prepare a project for EU funding?
A strong funding application should clearly define the project's business objectives, expected outcomes, implementation timeline, and budget. It is also important to explain how the investment will improve business performance, operational efficiency, or the company's level of digital maturity. The better prepared the project concept, the greater the chances of securing funding.
Can a technology partner help with obtaining EU funding?
Yes. An experienced technology partner can help define the project scope, recommend the right digital solutions, and prepare the technical documentation required for a funding application. This ensures the project is aligned with both business objectives and the requirements of the funding program, making implementation more effective once funding has been secured.
